The Best Way to Collect Addresses for Your Wedding

Every couple tries the group text first, and every couple with more than about twenty guests regrets it. The better options collect addresses for your wedding into one structured list instead of a scattered thread — the question is which structured option fits your timeline.

Ranked below from lowest to highest effort, with the tradeoff for each. Everly's version sits at the end, since it's the one built to combine the first two.

Worst: texting or emailing everyone individually

It works for a wedding party of six. Past that, you're manually copying replies into a spreadsheet, some guests don't reply, and you have no record of who you've already asked. This is the baseline everything else improves on.

Better: a shared spreadsheet link

Send guests a link to a Google Form or shared sheet and let them fill in their own row. It scales past texting, but you're still manually reconciling names — a "Sarah J." submission with no clear match to your guest list, a duplicate from someone who filled it in twice. Nothing catches that automatically.

Best: collection built into your guest list

The best version isn't a separate list at all — it's a step that writes directly into the guest list you already have. Everly does this two ways: an address step inside your RSVP flow, so guests fill it in while they're already responding, and a standalone shareable link (with a QR code) for guests you want to reach outside RSVP. Every submission through the link goes to a review panel first — Everly suggests a match by name and email, and you apply it, create a new guest, or dismiss it. Nothing overwrites a guest automatically.

Because addresses land as real fields — street, apartment, city, state, zip — on your actual guest record, they're already in your guest list and already part of your CSV export. No second file to keep in sync.

Which one to pick

If your guest list is under thirty people, a shared spreadsheet link is honestly fine. Past that, the reconciliation work of matching submissions to guests becomes the actual bottleneck, and that's the piece worth automating. Start collecting addresses for your wedding with the RSVP step, the standalone link, or both.